This Publishing Agreement ("Agreement") is between the Customer and Foglio Publishing Corporation ("Foglio"). By paying Foglio for all or part of a book design, typesetting, or printing order, the Customer acknowledges that they are bound by these terms and conditions.

1. Nature of Services

These Terms and Conditions constitute a contract for book design, typesetting, and printing services provided by Foglio and its contractors and assignees. Customer agrees to supply necessary materials, timely proof approval, and payment via credit card, certified check, wire transfer, Interac eTransfer, or PayPal as detailed below. Foglio agrees to provide timely book design, typesetting, and printing services within the provisions and standards described here.

2. Submission of Book – Print-Ready Electronic Files

Books must be submitted for printing in print-ready PDF format, with 1/4” bleed and fully designed covers (front, back, and spine). Print-ready files may be supplied by the Customer or created by Foglio through Customer’s purchase of design and/or typesetting services.

A file is considered “print-ready” if it meets the following criteria:

  • High-resolution 300 DPI (Dots Per Inch) minimum

  • Certified PDF with embedded fonts

  • Deemed printable by our book printing partners after submission

If the submitted files are not print-ready, the Customer has the following options:

  1. Obtain a quote from Foglio for required formatting and design adjustments, to be completed upon payment.

  2. Make necessary changes with their designer.

  3. Cancel the print order, with the understanding that any printer’s setup fees incurred before cancellation will be non-refundable. Customer acknowledges that modifications to achieve print-ready status may delay the printing process.

The following files are NOT considered print-ready:

  • Low-resolution PDFs provided by the Customer, another publisher, or a third-party.

  • Any files requiring changes to reach print-ready status. Additionally, Foglio cannot print work for which the Customer does not hold copyright.

3. Book Design and Typesetting Services

If the Customer elects to have Foglio design or typeset their book, the following conditions apply:

  • Foglio will provide a timeline for design and typesetting based on the project scope.

  • The Customer will be provided with design proofs for review and approval before proceeding to printing.

  • The Customer acknowledges that additional changes beyond the agreed scope may incur additional charges.

  • Once the design and typesetting are approved, the files will be considered final and will be used for printing.

  • If the Customer requests modifications after approving the design, additional charges will apply, and printing may be delayed.

4. Printing Time Frame

The Customer acknowledges that printing timeframes are estimates and may be affected by external factors such as seasonal demand, equipment issues, or other unforeseen delays. Printing will commence only after print-ready files have been received and approved.

Estimated timelines upon receipt of print-ready files:

  • Initial Review of Submitted File – One (1) business day.

  • Production of Physical Proof (if included in agreement) – Seven to Ten (7-10) business days.

  • Delivery of Electronic Proof – Four to Six (4-6) business days.

  • Completion of Printing after Proof Approval:

    • Digital Printing: Usually 14-21 business days, unless otherwise indicated.

    • Offset Printing: Usually 12-14 weeks, unless otherwise indicated.

Foglio will select the appropriate printing method based on the order specifications and volume.

5. Proof Process

The Customer will receive either an electronic proof or a physical proof for approval. 

a. Electronic Proof

An electronic proof is a PDF file of the book's interior and cover. Colors may vary slightly due to screen differences.

b. Physical Proof

A physical proof is a printed copy of the book. Some proofs may include crop marks, may not be fully bound, or may not feature final cover finishes or lamination, depending on the printing facility’s standards. Physical proofs are subject to an additional charge, unless indicated otherwise in written correspondence with Customer.

c. Proof Approval

Customer must approve the proof via email before printing begins. Once approved, no further changes will be accepted. Any post-approval modifications will incur additional charges.

d. Proof Rejection

If the proof is disapproved, the Customer may:

  • Obtain a quote for Foglio to make the necessary changes.

  • Make the necessary changes independently and submit new print-ready files.

A $375.00 per file fee applies for uploading revised files to the printer after initial approval.

6. Pricing, Quotation, and Payments

Quotes are valid for 30 days and do not include shipping costs, which are determined after final scope of project is ascertained.

A. Payment Schedule

  • For new print jobs:

    • 100% payment due upon placing the order.

  • For reprints using existing files:

    • 100% payment due at the time of order.

B. Final Charges

Final charges include:

  • Shipping/freight costs

  • Over/under run quantities (within 10%)

  • Additional charges (proof revisions, file modifications, minor design adjustments)

No books will be shipped until all payments are received.

7. Shipping and Delivery

  • Customer must provide accurate shipping details before printing begins.

  • Foglio is not responsible for damage during shipping but will assist with claims.

  • Climate conditions can affect books. Shrink-wrapping is available upon request at an additional charge.

  • Foglio does not facilitate direct shipments to Amazon fulfillment centers or other third-party distributors. Customer must handle their own distribution arrangements.

8. Foglio’s Warranties and Indemnities

Foglio warrants that books will conform to the agreed-upon specifications and industry standards but does not guarantee color matching or perfect print alignment due to normal production variances.

9. Customer’s Warranties and Indemnities

The Customer warrants that:

  • They hold all rights to reproduce the book content.

  • The book does not infringe on copyright, privacy, or any third-party rights.

  • The book does not contain defamatory, libelous, or illegal content.

The Customer indemnifies Foglio against any legal claims arising from the book's content.

10. Term and Termination

The Agreement remains in effect until:

  • The Customer’s book is designed, typeset, printed, and delivered.

  • The Customer cancels the order in accordance with the cancellation policy.

a. Customer Termination

  • Full refund available before design, typesetting, or printing has started.

  • 50% refund if canceled after work has commenced but before printing.

  • No refund after printing has begun.

b. Foglio Termination

Foglio may terminate this Agreement if:

  • The Customer fails to make payments.

  • The book violates copyright, contains obscene or defamatory material, or promotes illegal activity.

11. Currency

All prices and payments are in Canadian Dollars (CAD).

By proceeding with any book design, typesetting, or printing order, the Customer acknowledges and agrees to these Terms and Conditions.

Publishing Agreement